Key Considerations When Choosing a Multifunction Printer

Things to consider

A multifunction printer, or MFP, combines the capabilities of four stand-alone office technologies into one streamlined device. Users can conveniently print, copy, scan and fax from one location for improved productivity and cost savings. With so many industry-leading manufacturers offering a wide variety of devices, deciding which multifunction printer you need can be a challenge. The solution begins by asking a series of question. Here's where to begin:

Evaluate your requirements

Evaluate your workgroup requirements by answering a series of simple questions. If the answers aren't clear, check with your staff; they're familiar with your daily workflows and will have hands-on experience with your existing equipment.

  • How many staff members will be using the multifunction printer?
  • How many copies, prints, scans, and faxes do you require on a typical business day?
  • Are you planning to use your multifunction printer to digitally route documents to document management systems, cloud storage repositories, folders, and end users?
  • Do you require color printing capabilities?

Consider TCO

A common mistake is to consider only the initial price of the multifunction printer without looking at the total cost of operation (TCO). Low-cost inkjet printers may be easy on the budget in the beginning, but the TCO is often higher than business-grade laser multifunction printers. The right multifunction printer can deliver new solutions for controlling expenses and adding efficient workflow capabilities. A reputable equipment provider can provide valuable insight about the expected total cost of ownership of the devices they offer.

Know your equipment provider

It's critical to look beyond the multifunction printer itself to the vendor's commitment to your success. A knowledgeable and experienced equipment provider will provide ongoing support, managed print services, and a team of expert technicians to keep your equipment in excellent operating condition. For assistance choosing the right multifunction printer for your business needs, contact us at The Office Technology Group today!